Water For Development

ADMINISTRATION & FINANCE DEPARTMENT

The Department of Administration & Finance is a support service department. The department provides support services to the Technical Departments (i.e Research and Tecnical Services, and Training). The department is headed by the Director who is also the Secretary to the Institute.

There are two (2) divisions in the department namely: Admin Division and Accounts Division.

ADMINISTRATION DIVISION

The following are the responsibilities of the Administration Division:

  1. Coordinate the process of recruiting new staff in the Institute
  2. Organization of statutory meetings of Administrative Committees
  3. Handling/updating of staff records
  4. Union matters
  5. Staff walfare
  6. Disciplinary issues
  7. Provides Secretarial staff for Institute's standing committees
  8. NYSC matters
  9. Issuance of Staff I.D Cards
  10. Pension matters
  11. Establishment matters
  12. Overseeing the ectivities of out sourced Security and Cleaning Services
  13. Supervise construction/maintenence works (i.e Building, Roads, Drainages, Electrical, and Plumbing)
  14. National Health Insurance Scheme (NHIS)
  15. Processing of electricity and water bills
  16. Electrical maintenance
  17. Water Supply
  18. Management of Governing Board Secretariat
  19. Issuance of Institute property
  20. Issuance of students certificates
  21. Public relations
  22. Hostel maintenance
  23. Establishment matters (Leaves, Circular, Public Services, Scheme and Condition of Services)
  24. Processing of APER Forms
  25. Staff Discipline
  26. Overseeing of Institute Vehicles
  27. Processing of staff salaries
  28. SIWES attachement
  29. Management of the two Registries (i.e Open and Secret)
  30. Prepare and update nominal roll
  31. Drafting of official letters
  32. Dispatching of letters
  33. Sale of student forms
  34. Assisting in budget preparation
  35. Capital budget performance
  36. Payment of monthly pensions and other entitlements and issue
  37. Prepare jobs orders and L.P.Os
  38. Receive and issue goods supplied to the Institute
  39. Registration of contractors
  40. Stocktaking at the end of the year

ACCOUNTS DIVISION

The accounts division of the Administraion and finance department is responsible for the following activities:

  1. Preparation of monthly reconciliation of accounts showing the position at the end of the month.
  2. The registration of audit corespondence and a statement made in dealing with any outstanding matters raised by the Auditor-General
  3. Reports on any of the matters refered to in the Financial Regulations
  4. Response to Audit observations and reports
  5. Signatory to the Institute Bank Accounts
  6. Advising the management on financial matters
  7. Checking and supervising of assigned jobs to ensure correctness and avoid errors
  8. Dealing promptly with queries arising from Inspectorate Unit of Accountant-General of the Federation and Auditor-General for the Federation, and keeping records of such queries showing how they were cleared
  9. Ensure that all commitments and liabilities are recorded immediately they are incurred in the Departmental Vote
  10. Ensure expenditure Account and expenditure
  11. Control arrangements are faithfully followed and adequate
  12. Provision is retained to meet all outstanding liabilities as set out in the Financial Regulations monthly
  13. Preparation of financial report to the EXCO members, and quarterly report tp BOT members.
Executive Director

Dr. Emmanuel Adanu
Executive Director


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